Open Records

RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF MONROE, GEORGIA

FOR THE

PURPOSE OF NAMING AN OPEN RECORDS OFFICER, AN ALTERNATE

OPEN RECORDS OFFICER AND FOR OTHER PURPOSES

WHEREAS, the provisions of the Georgia Open Records Act, the "Act" (O.C.G.A. Section 50-18-

70, et seq.), were amended by action of the Georgia Legislature during the 2012 session; and

WHEREAS, one of the changes to the Act allows for the appointment of an Open Records Officer to whom all requests for records must be made; and

WHEREAS, a further change to the Act provides that a municipal corporation may require all requests made under the Act to be made in writing; and

WHEREAS, the Act further provides for notice of such change;

NOW THEREFORE, pursuant to the provisions of the Act, the City Council of the City of

Monroe, the governing body of the City of Monroe, does hereby resolve as follows:

(1)      The City Administrator is designated as the Open Records Officer and the City Clerk is designated as the Alternate Open Records Officer to act in the absence of the City Administrator both to act for the City of Monroe, Georgia and all of its related and subsidiary entities as defined in the Act;

(2)       All requests for records made under the Act directed to the City of Monroe shall be made in writing to the Open Records Officer, or in his absence, to the Alternate Records Officer;

(3)       The Open Records Officer is directed to cause all City of Monroe websites to prominently display this designation and requirement;

(4)       The Open Records Officer is directed to notify The Walton Tribune as the county legal organ and any other media regularly covering City of Monroe matters of the content of this resolution;

(5)       The Open Records Officer is directed to notify City of Monroe employees and volunteers that any requests made under the Act shall be directed to the Open Records Officer or in his absence, the Alternate Records Officer; and

(6)       This action shall be effective immediately upon the notifications to the media and the changes to the websites having been made.

BE IT RESOLVED this 12th day of January, 2021.